Lanphere Enterprises has an immediate need for an experienced Document Management Department Manager to lead our document management and scanning operations at our established automotive dealership family. This role requires a highly organized and detail-oriented individual to oversee the scanning, organizing, and storing of critical documents for our five dealerships, auto body center, and auto spa. You will work with multiple systems such as Columbiasoft’s DocLocator, Sequel, Microsoft Office and more, ensuring data compliance and streamlining processes. You will be responsible for ensuring the department’s success and compliance with relevant industry regulations. This is an excellent career opportunity, and one that provides a stable and harmonious work environment; onsite work only.
For immediate consideration, CLICK HERE to complete our online application (preferred). OR, reply to this craigslist posting and attach your resume in a Word or PDF format.
THE IMPRESSIVE BENEFITS & PERKS THAT MAKE US A GREAT CAREER DESTINATION
WEEKLY PAY
Medical, Dental, Vision, Pharmacy – an industry leader in benefit offerings (employer pays more than 80% of the employee-only premium, and a significant portion of family coverage)
Income replacement insurance (short- and long-term disability), critical illness, accident, life, and more
Paid time off (start accruing on day one)
Paid Holidays
Take your Birthday off (BirthdayAway)
Employee purchase plan (vehicles, motorcycles/ATVs, service, parts, apparel, gear, and more)
Employee assistance program
Company-paid life insurance
Flexible spending plan or health savings account; daycare spending plan
Top rated 401(k) w/employer match
Years of Service Awards (be rewarded for your loyalty and longevity)
Pet insurance discount programs
Plus more
KEY RESPONSIBILITIES
Manage the Document Scanning Team: Supervise a team of scanning specialists and ensure productivity and quality standards are met
Data Compliance: Ensure all scanned documents and records are compliant with automotive industry regulations and dealership standards, including data security and retention
System Management: Oversee the operation and maintenance of our existing Columbiasoft DocLocator management system. Troubleshoot and resolve any technical issues
Process Optimization: Continuously improve scanning workflows, documentation processes, and data storage strategies to improve efficiency and ensure the accuracy of digital records
Document Security: Ensure documents are securely stored, managed, and backed up to protect against data loss or unauthorized access
Training & Development: Train and develop staff on document management practices, best practices for scanning and compliance, and system usage
Quality Control: Monitor the quality of scanned documents and ensure they are legible, accurately named, and properly indexed for easy retrieval
Collaboration: Work closely with other departments to streamline document workflows and ensure that critical records are easily accessible when needed
WHAT WE ARE LOOKING FOR
Experience:
o Minimum 3-5 years of experience managing a document scanning department or similar role, preferably in the automotive dealership industry
o Automotive dealership industry experience, including knowledge of specific documentation requirements (e.g., vehicle titles, finance documents, service records) is preferred
o Hands-on experience with document management software systems (preferably Columbiasoft DocLocator)
o Strong understanding of data compliance regulations and industry standards, particularly within the automotive or dealership sector
Technical Skills:
o Proficient in document scanning and digital archiving processes
o Familiarity with document management software customization and maintenance
o Experience working with cloud storage and data backup solutions
Leadership:
o Strong leadership skills with experience managing a team
o Ability to develop and implement training programs for staff
Detail-Oriented: Strong attention to detail to ensure accuracy in scanning, indexing, and compliance
Communication Skills: Excellent written and verbal communication skills for effective interaction with staff and other departments
Certifications related to data compliance, document management, or information governance are a plus
This job posting in no way states or implies that these are the only duties to be performed in this role. Chosen candidates will pass background and drug screening.
Lanphere Enterprises - a better way to work™ Feel proud about the organization you work for and get great benefits too! 60 years and still going strong! Apply today.
For immediate consideration, CLICK HERE to complete our online application (preferred). OR, reply to this craigslist posting and attach your resume in a Word or PDF format.
Lanphere Enterprises is one of the premier retailers of automobiles and motorcycles, and their related services and accessories, in the Pacific Northwest. Our family of dealerships currently includes Beaverton Honda, Beaverton INFINITI, Beaverton Kia, Beaverton Motorcycles, Newberg Jeep Ram, Canyon Road Auto Body, and Beaverton Auto Spa.
Lanphere Enterprises, Inc. is proud to be an equal opportunity employer and we value diversity. All employment decisions are made on the basis of qualifications, merit and business need. We eVerify.
By submitting your interest in this employment opportunity, you certify that the information you have given is true and complete and that in the event of employment, you understand that any willful omission or misrepresentation may result in discharge You also acknowledge that the company/organization to which you are applying is an Equal Opportunity Employer that values diversity, and all employment decisions are made on the basis of qualifications, merit and business need, and that we eVerify You understand that this application is not intended to be a contract of employment You authorize investigation of all statements contained in your resume/application as may be necessary in arriving at an employment decision You authorize any person, company, and/or educational institution you have listed as a reference to fully disclose, in good faith, any information they may have regarding your qualifications for employment You understand that this employment application, and any materials submitted with it, are the property of the requesting employer and will not be returned Lanphere Enterprises, Inc. uses eVerify for I-9 processing All positions require background/mvr/drug/alcohol testing before and/or during employment. If you agree and you wish to apply for a position, please continue with your submission. Thank you for your interest.